8 Ways to provide great IT client service

I’m the IT Help Desk Manager.  My team gets very high ratings for our technical ability to solve user issues, but our overall client service ratings are extremely low. Any thoughts on what could be causing this issue? Great IT Client service is much more than just fixing someone’s PC, writing the software they specifically request, flawlessly executing nightly production, providing a stable general computing environment, or as in your case, providing quality technical support.  These are, of course, incredibly important and the basis of IT’s value to the organization, but they are not the whole story. As doctors are judged on their ability to interact with the patients, not just on their medical expertise, IT professionals are judged on their ability to interact with their business partners, not simply on their ability to perform a technical task.  Yes, when an employee calls the user help desk, their primary goal is to solve their technical problem not to interact with a charming conversationalist, but that by no means diminishes the importance that client interaction plays in overall client satisfaction. That said, as technical professionals we obviously must get the job done on time, with high quality and within our budget.  This is job #1.  Your additional ability to appropriately interact with those you serve, however, will change your client’s experience from good to great. The following soft-skill-based client interactions will help your team provide great service. Clear communication: The concept of clear communication has many aspects and could be a series of [...]

By |2026-01-06T15:14:05+00:00January 6th, 2026|

7 advantages of knowing your manager’s constraints and limitations

When I was an individual contributor, I couldn’t wait to be a manager so I would be in a position to make all of the decisions for my department.  I thought I had some great ideas and really wanted to make a positive impact in my department and for the company. Then, when I became a manager, I realized that most of my annual budget was fixed and that all of my decisions of consequence, such as hiring people, giving promotions and staff assignments required the review and approval of my manager. So guess what?  I couldn’t wait to have my boss’s job because I thought when I was a manager of managers I would at last be in a position to make all of the decisions for the groups I managed.  Well, while it was true that I had a little more latitude to make decisions, I again found that most of my budget was still controlled by those above me and like before, needed permission from those more senior than I when making important decisions for the company. After all, even at this higher level of management, I still had a boss and I still had specific and defined levels of authority.  In fact, I found this to be true at almost all levels of management. The moral of this story is that you should understand, that like you, your manager has specific constraints within their job, limited decision-making authority, and limited ability to influence higher level decision makers. Understanding [...]

By |2025-09-23T12:30:57+00:00September 23rd, 2025|

Your friends come and go, but your enemies accumulate

My first boss gave me a great piece of advice, which in all honesty, I didn’t really understand for many years. I’m a techie by education and profession, and he told me that after a while, it will feel like there are only 250 techies in the Boston area and that they cycle from company to company, so be good to the people, chances are you’ll see them again.  I smiled at him, thanked him for his advice, thought this was easy advice for me to follow because I’m friendly by nature, and had no idea whatsoever what he was talking about.  Well, he was right. Regardless of your chosen profession or the industry you work in, sooner or later it is going to start to feel like a very small world. This is particularly so if you are a manager or senior executive and interact with a larger volume of people.  This is because, over time, people change companies, meet at conferences, are vendors, customers, or sub-contractors of each other, and so on.  As a result, after a while, you can look at almost anyone’s resume and know someone who either currently works or previously worked at one or more of the companies listed on the resume.  Additionally, LinkedIn and other social media sites make this prospect even more inevitable. Ok, now let’s talk about you. How many people do you know or know you from: College Companies where you have worked Organizations where you have volunteered Civic or religious organizations [...]

By |2025-07-15T12:06:45+00:00July 15th, 2025|

Being a player-coach in the workplace

In the business world, a player/coach is an employee whose job description requires him/her to perform a combination of individual contributor and supervisory activities.  That is to say, you perform some hands-on tasks that are the same as the people who report to you. The role of player-coach is one of the hardest job types in business.  Some of the reasons for this difficulty are: Your time is divided between two very different responsibilities When a person’s job description and business tasks are divided between two roles, it’s very hard to do both well.  What generally happens is that each of the task types, in reality, require more than 50% of your time. Therefore, any time spent on one task, reduces the time needed to do well at the other.  From a player-coach perspective, this means if you spend too much time helping and supervising your staff you can’t get your work done. Alternatively, if you spend too much time on your individual tasks, you can’t properly manage your team. To be successful in this role requires two very different skill sets If you are a techie, a construction worker, a teacher, a nurse, or almost any other professional, the skills you are trained to perform are very different than the skill set needed to properly manage a team.  Since both skill sets are required to be successful in a player-coach role, weak skills in either area can put your entire job in jeopardy. Your team heavily scrutinized your delegation decisions As [...]

By |2025-06-24T13:17:12+00:00June 24th, 2025|

Your current technology skill set has a two-year half-life

As a manager, if you lead, hire or work with techies or other knowledge workers heavily dependent on software technology, in my opinion, their technology-based skill set, from a marketability perspective, has a two year half-life. That is to say, that the exact set of skills they have today will only be half as marketable two years from now. The reason that the marketability of technical skills degrade so quickly is because technology, like time, marches forward.  Software companies continually update their applications.  Hardware vendors upgrade their hardware and software control systems on an on-going basis. Also, technology oriented mega-trends like cloud computing and Artificial Intelligence (AI) are continually driving and transforming the technology industry. The factors related to using software applications are somewhat different than those related to base programming technologies like Python.  This half-life could be dramatically shorter or longer based on the specific technology and current innovation activities within that technology. That said, the basic concept is the same. I have managed technical teams for almost all of my professional life and over time, learned that one of the best ways to motivate and retain my top performers was to keep them marketable. I would tell these top performers that I wanted to keep them as marketable as possible so they could leave any time they wanted.  Most of them would then pause; look confused, and ask me if I wanted them to leave. I would say no, you do great work and I never want you to leave. [...]

By |2025-06-17T13:22:41+00:00June 17th, 2025|

8 Time management To-Do tips for managers

As a manager, you and your time are most likely pulled in many different directions. As a result, it’s really easy to lose track of the large list of tasks that must be performed. At a high level, your time probably falls into the following types of categories: Department level planning (e.g. scheduling, budgeting, etc.) Employee related processes (e.g. hiring, performance reviews, etc.) Managing employees (e.g. giving instruction, giving assignments, reviewing work, etc.) Communicating (e g. emails, writing status reports, giving presentations) Going to meetings (e.g. meetings, meetings, and wow, more meetings) Special projects for your boss and others Potentially your own work if you’re in a player/coach type supervisory role Occasional non-work related tasks like calling your kid’s teacher, buying a birthday card for your spouse during your lunch hour, or calling the doctor to schedule an appointment Because of these different task types it’s extremely important that you have an organized way to know what needs to be done, when it’s due, and when you are going to find time to do it.  Some people can keep all this stuff in their head.  As for me, I’m definitely not one of those people. If I don’t write it down, it’s never going to happen. If you are like me, the following tips and suggestions may be of value. Have one To-Do list that includes both work and personal tasks.  You do work at home and occasionally have to do personal things at work. Therefore, it might as well be shown [...]

By |2025-05-06T12:05:54+00:00May 6th, 2025|

The power of long term networking

I was speaking to a group of recent college graduates who all had the good fortune of being hired into the same company's IT consulting practice and were in the process of going through an intensive introductory training program.  I would like to tell you what I told them. I asked the class to make believe it was fifteen years in the future. Then, I pointed to a person on my left; I'll call her Mary, and asked the group to make believe that she was now the Senior Vice President of North American operations for the company.  I then pointed to a person on my right named John and said he had left the consulting firm about ten years ago and was now the CIO of a Fortune 500 company. With this stage set, I turned to Mary and told her that John's company was in the process of looking to hire a consulting company for a two million dollar project. I then asked the group which of the following scenarios Mary would have wished had transpired over the past fifteen years. Mary and John had kept in touch every couple of years via LinkedIn, simply saying hello and congratulating each other when each was promoted. Mary and John have not spoken in the past ten years since John left the company, but she did go to his going away party. Mary and John have not corresponded since the training program they were both in at the beginning of their careers. [...]

By |2025-04-22T14:47:38+00:00April 22nd, 2025|

If you’re a technical manager, know about technology

I was speaking with a group of younger software and hardware IT professionals.  They were a great crowd, extraordinarily knowledgeable in their specific areas of expertise, and just a joy to be with, but had a lot to learn. As part of my presentation to this group, I asked them what they know about less-we-known IT megatrends such as digital twins and dark data centers.  I found it fascinating to learn that most of the people in the room were not at all familiar with these trends.  Upon further discussion, it also became apparent even though these people truly knew their specific technology; they were not very familiar with other technologies that surrounded them within their own IT shops.  As we talked further, it became apparent to almost everyone in the room how a wider view of their chosen profession could help their current job performance and their future professional growth. The moral of this story is NOT that techies should be experts in everything, that’s impossible.  The moral is that you, as an IT professional, should be a mile deep in your technical specialty and be a mile wide and an inch deep in the other areas of IT. What I mean by a mile wide and an inch deep is that you should have a broad, basic understanding of the various technologies used within IT and a general understanding of the technology trends that are driving change and innovation within the industry. This is particularly important to those in IT [...]

By |2025-04-09T19:03:32+00:00April 9th, 2025|

5 Reasons teaching technology to others is good for you

We all know that teaching others is a time-honored activity.  Parents teach their children about the world. Master craftsmen teach their apprentices the tools, tricks, and techniques of the trade.  Many athletes become coaches and many technologists often mentor new, less experienced, members of the profession. As you may expect, this training is of great value to those being trained; the children, the apprentices, the young athletes, and less seasoned techies. What is the true value to the teacher?  The answer to this question is the thrust of this topic. Teaching others in the workplace, as either a professional instructor or as a helpful mentor is in many ways more valuable to the teacher than to the student.  I believe that most IT professionals would agree, that in the workplace, we should all help, mentor, and guide those with less experience than ourselves.  After all, it’s good for the company and it’s the right thing for us to do as human beings.  That said, teaching your technical skills to others also has the following personal advantages: The people you teach will become your internal company supports It expands your knowledge of the topic Helps to position you as a thought leader within the company Helps you define a very positive professional brand Helps maximize your value to the company The reasons that the people you teach will become your internal supporters are:  You have personally taken the time to help and mentor fellow techies. This type of kindness is generally greatly appreciated. [...]

By |2025-03-25T17:43:43+00:00March 25th, 2025|

6 Ways to start thinking like a CIO and how it can help you get there

What things can I start doing now, as an IT Manager, to move toward me goal of eventually being a CIO? It may sound premature to start thinking like a CIO this early in your career, but it will help you begin to notice things you would otherwise miss. This phenomenon is best described using a totally non-technical example. Think of a highway that you drive on all the time. It could be to and from work, to and from a loved one’s house, or to and from your favorite activity. Ok, with this vision in mind, let’s pretend that one day when driving down the highway, your car is very low on gas, and the “Gas” light starts to flash. Wanting to save money, you made the decision to buy gas at the station near your house, rather than off the highway, because you thought it would be cheaper. Then, during your drive home, you begin noticing road signs everywhere advertising gas stations just off almost every highway exit. Why is it that you never noticed these gasoline signs before? The answer is because you didn’t need gas. As a second and third example, this analogy also works for restaurants when you’re hungry and restrooms for, well, you know. Back to the topic at hand, this same phenomenon is true in the workplace. If you only concentrate on your specific job, and not the other things around you, you won’t notice the manager level, IT-User level, and upper management level interactions [...]

By |2025-02-25T15:48:56+00:00February 25th, 2025|
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